they show the hierarchical placement of archival descriptions within a fonds and the relationship between archival institutions, authority records, and archival holdings. The context menu appears on all view and edit pages to show the current record's relationships to other records, with links, e.g. ISAAR defines authority record as "The authorized form of name combined with other information elements that identify and describe the named entity and may also point to other related authority records." See Entity types and Add/edit authority records.Ĭontext menu in ICA-AtoM 1.2 for an archival description showing archival institution, name of creator and other records in the same fonds
The data elements used to describe authority records are based on the ICA's International Standard Archival Authority Record for Corporate Bodies, Persons and Families ( ISAAR). In ICA-AtoM, authority records are collections of information about actors - corporate bodies, persons, or families - who interact with archival materials, typically as creators. The International Council on Archives ( ICA) defines arrangement as "the intellectual and physical processes and results of analyzing and organizing documents in accordance with archival principles" ( ISAD glossary). The smallest (and therefore indivisible) unit is the item. a fonds may contain several series, each of which may contain several files, and so forth. A unit may be divided into sub-units for the purposes of description: e.g. A unit can be a fonds, series, file, item, or variation thereof, depending on institutional standards. See entity types and Add/edit archival institutions.Īrchival unit is a generic term for an aggregation of archival materials. In ICA-AtoM the data elements used to describe such institutions are based on the ICA's International Standard for Describing Institutions with Archival Holdings (ISDIAH). See Entity types and Add/edit archival descriptions.Īn archival institution is "An organization which keeps and preserves archival material and makes it accessible to the public" ( ISDIAH glossary). In ICA-AtoM the data elements used for describing archival records are derived from the ICA's General International Standard Archival Description (ISAD). This term also describes the products of the process" ( ISAD glossary). The International Council on Archives ( ICA) defines an archival description as "The creation of an accurate representation of a unit of description and its component parts, if any, by capturing, analyzing, organizing and recording information that serves to identify, manage, locate and explain archival materials and the context and records The descriptions provide contextual information about the archival materials and are arranged into hierarchical levels ( fonds, series, files, items, and variations of these in accordance with institutional standards). Access privileges are based on defined user roles (see User roles).Īn accrual is "an acquisition additional to a unit of description already held by a repository." ( ISAD glossary)Īn archival description is a body of information about an archival record or records. For example, some users are able to add and edit content while others may only be able to search and browse content. See Add/edit terms.Īccess privileges control the ways a user is able to interact with ICA-AtoM. In ICA-AtoM, access points are derived from authority records and taxonomies created and customized by users.
See Entity types Access pointĪn access point is "A name, term, keyword, phrase or code that may be used to search, identify and locate an archival description." ( ISAD glossary). The accession record is an administrative and descriptive document that summarizes standard information about the process of transferring materials to a repository, including information about the provenance, contents and legal and physical transfer of the records such as, rights and restrictions. The content of the about page can be edited by administrators (see Manage static pages).
It can be reached via the user menu in the top right-hand corner of the page. The about page provides general information on ICA-AtoM.